Pages in topic: [1 2] > | Help! Convert a text in a column into a normal text (Word) Thread poster: Noelia Ruiz Pérez
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Hi all, Maybe I am just being silly but I am really struggling here. I have a PDF doc for translation. I can copy the text into a Word doc, so I can format it into the format I need for delivering (special format). The PDF is in columns, which I can copy easily into a Word doc. The problem is I need this text to be in normal format, and not a column. The first thing was to copy the text into the Word format doc I get as a sample but that doesn´t work. Nothing else works for me. ... See more Hi all, Maybe I am just being silly but I am really struggling here. I have a PDF doc for translation. I can copy the text into a Word doc, so I can format it into the format I need for delivering (special format). The PDF is in columns, which I can copy easily into a Word doc. The problem is I need this text to be in normal format, and not a column. The first thing was to copy the text into the Word format doc I get as a sample but that doesn´t work. Nothing else works for me. It is like: The text looks like this bla bla bla bla and I need: The text to look like this bla bla bla bla bla Anyone can help? Thank you!! Noelia ▲ Collapse | | | ibz Local time: 06:41 Member (2007) English to German + ... Convert table into text | Mar 22, 2017 |
Hi Noelia, Can't you just mark the whole text and then chose "Convert table into text" or select "one column"? Hth, Irene | | | John Fossey Canada Local time: 01:41 Member (2008) French to English + ... Find and replace | Mar 22, 2017 |
In the Word document, hit the symbol to show hidden text. Select just the text in the Word document that has the extra paragraph marks, not including the last paragraph mark. Open the Replace dialog (Ctrl+H) In the Find what bar, type ^p In the Replace with bar, type a single space Hit "Replace all" When the box shows, choose No. This is a typical problem with converted pdfs, but once you get used to it, it only takes a few seconds.
[Edited at 2017-03-22 15:36 GMT] | | | Noelia Ruiz Pérez Spain Local time: 06:41 Member (2010) English to Spanish TOPIC STARTER No, it doesn´t work | Mar 22, 2017 |
ibz wrote: Hi Noelia, Can't you just mark the whole text and then chose "Convert table into text" or select "one column"? Hth, Irene No, I have tried that, event copied just one column. And I don´t have the option "Covert table into text". | |
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Noelia Ruiz Pérez Spain Local time: 06:41 Member (2010) English to Spanish TOPIC STARTER
John Fossey wrote: In the Word document, hit the symbol to show hidden text. Select just the text in the Word document that has the extra paragraph marks, not including the last paragraph mark. Open the Replace dialog (Ctrl+H) In the Find what bar, type ^p In the Replace with bar, type a single space Hit "Replace all" When the box shows, choose No. This is a typical problem with converted pdfs, but once you get used to it, it only takes a few seconds. [Edited at 2017-03-22 15:36 GMT] Thank you! Although the result is not perfect, it does the trick! I think I will have a little fun even before I start the translation! | | | Sylvie Meyer Israel Local time: 08:41 Hebrew to French + ... How to convert a column text in a plain text (Word) | Mar 22, 2017 |
Let's say you have 5 lines of text in 1 column. Under your text, insert a table, 1 column, 5 rows. Highligth your text and copy (Ctr+C) Highlight your table (the 5 rows) and past (Ctr+V). Now go to Table Tools, and then to Layout. Highlight your table, and click on the icon "Split cells". We will be asked to indicate no. of rows and columns = no. of rows, 1, no. of columns, 5. Now you have 1 table of 5 columns and 1 row. Highlight your new table, and... See more Let's say you have 5 lines of text in 1 column. Under your text, insert a table, 1 column, 5 rows. Highligth your text and copy (Ctr+C) Highlight your table (the 5 rows) and past (Ctr+V). Now go to Table Tools, and then to Layout. Highlight your table, and click on the icon "Split cells". We will be asked to indicate no. of rows and columns = no. of rows, 1, no. of columns, 5. Now you have 1 table of 5 columns and 1 row. Highlight your new table, and in Layout, choose in Data "Convert your text". You will be asked to indicate "Separate text with...". Choose the "Other" option, and tape a SPACE in the empty box, then Enter. That's it! Hope your text is not too long... ▲ Collapse | | | Evi Wollinger Germany Local time: 06:41 Member (2003) English to German + ... could also copy into wordpad first | Mar 22, 2017 |
I could be wrong, but wouldn't it do the same thing (remove paragraph marks) if you copy the text from the pdf into wordpad and then from wordpad into word? That's what I always do in this case and it works for me - this step removes most formatting. | | | Tony M France Local time: 06:41 Member French to English + ... SITE LOCALIZER Slight refinement | Mar 22, 2017 |
John's suggestion works, but for a better result in some documents, you can do it in 2 stages. If you FIRST OF ALL do a search-&-replace all for 2 successive ¶ marks, repalcing them this time with some unique character (or short string) that never otherwise appears in your document, like µ or whatever; THEN replace any SINGLE ¶ with space as John says, and then finally go back and replace your 'unique character' with a ¶, then you will preserve more of the wanted formatting, IF the original ... See more John's suggestion works, but for a better result in some documents, you can do it in 2 stages. If you FIRST OF ALL do a search-&-replace all for 2 successive ¶ marks, repalcing them this time with some unique character (or short string) that never otherwise appears in your document, like µ or whatever; THEN replace any SINGLE ¶ with space as John says, and then finally go back and replace your 'unique character' with a ¶, then you will preserve more of the wanted formatting, IF the original document did use ¶ marks in the first place to separate paragraphs (and assuming your PDF conversion carried those through, instead of cheating the line spacing!) Note that there are various marcos around to do this with greater or lesser success, depdning on the charcateristics of the original document, the PDF conversion, and then the conversion back out of PDF. Beware that if you copy-&-paste text directly from a PDF (particularly if you try to do so using 'Select all'!), when pasted into your Word doc you will find that various blocks of text may well be out of sequence — it's up to you whether you prefer to do more selective copy-&-pasting in the first place, or sort the problem out once you're in Word (probably least hassle!) ▲ Collapse | |
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Smarter way to remove excessive paragraph breaks | Mar 22, 2017 |
Hello Noelia, While John's suggestion works, some important paragraph breaks may be removed during this replacement operation. If you need to paste text copied from PDF files in the future, I would suggest for you to use Unbreaker tool (part of TransTools add-in for Microsoft Word). This tool performs smart removal of paragraph and line breaks. You can re... See more Hello Noelia, While John's suggestion works, some important paragraph breaks may be removed during this replacement operation. If you need to paste text copied from PDF files in the future, I would suggest for you to use Unbreaker tool (part of TransTools add-in for Microsoft Word). This tool performs smart removal of paragraph and line breaks. You can read more about this here. Best regards, Stanislav Okhvat TransTools – Useful tools for every translator ▲ Collapse | | | Bimp bam boom | Mar 22, 2017 |
It's not a column, but the way you get pdf text copied to Word using CtrlA+CtrlC+CtrlV. Here is a utility specifically made to handle this: AutoUnbreak (here for example: http://www.softpedia.com/get/Office-tools/Other-Office-Tools/AutoUnbreak.shtml ) I used it a lot when I used to get PDFs for translation. It's not perfect either and requi... See more It's not a column, but the way you get pdf text copied to Word using CtrlA+CtrlC+CtrlV. Here is a utility specifically made to handle this: AutoUnbreak (here for example: http://www.softpedia.com/get/Office-tools/Other-Office-Tools/AutoUnbreak.shtml ) I used it a lot when I used to get PDFs for translation. It's not perfect either and requires reviewing like plain search-replace (tables, some 2-column layouts, shuffled titles/page ends...), but it may be slightly smarter for situations when line ends match sentence/phrase ends, bullet points, etc. I seem to remember there is a size limit, but you can work around this limitation by copying-pasting multiple times. Philippe ▲ Collapse | | | Noelia Ruiz Pérez Spain Local time: 06:41 Member (2010) English to Spanish TOPIC STARTER Thank you all! | Mar 22, 2017 |
Wow! Thank you! I thought I was getting mad. Will try all suggestions and let you know. Thank you so much! | | | Noelia Ruiz Pérez Spain Local time: 06:41 Member (2010) English to Spanish TOPIC STARTER
Philippe Etienne wrote: It's not a column, but the way you get pdf text copied to Word using CtrlA+CtrlC+CtrlV. Here is a utility specifically made to handle this: AutoUnbreak (here for example: http://www.softpedia.com/get/Office-tools/Other-Office-Tools/AutoUnbreak.shtml ) I used it a lot when I used to get PDFs for translation. It's not perfect either and requires reviewing like plain search-replace (tables, some 2-column layouts, shuffled titles/page ends...), but it may be slightly smarter for situations when line ends match sentence/phrase ends, bullet points, etc. I seem to remember there is a size limit, but you can work around this limitation by copying-pasting multiple times. Philippe I have tried this and it works rather well! It is almost perfect! Thank you so so much! You saved me a big headache! And thank you all of you. Tried first what sounded a bit easier, but I have learned lots today)) Have a good eve! | |
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Clarisa Moraña United States Local time: 00:41 Member (2002) English to Spanish + ... | Mario Chavez (X) Local time: 01:41 English to Spanish + ... Lots of useful tips | Mar 23, 2017 |
I have no doubt of the generosity of the many colleagues who wrote to help you, Noelia. Here are other thoughts, however: a) There are dozens of Word-specific forums on the Internet offering sensible tips on resolving issues like yours. b) Likewise, there are dozens of YouTube videos showing how to put those tips into practice. c) Being proactive and doing all the heavy research and self-learning first is, in my view, a show of respect towards so many of our colleagues w... See more I have no doubt of the generosity of the many colleagues who wrote to help you, Noelia. Here are other thoughts, however: a) There are dozens of Word-specific forums on the Internet offering sensible tips on resolving issues like yours. b) Likewise, there are dozens of YouTube videos showing how to put those tips into practice. c) Being proactive and doing all the heavy research and self-learning first is, in my view, a show of respect towards so many of our colleagues who stop doing what they're doing (translating, preparing a file for delivery, etc.) to help out another colleague. All things considered, it's always great to see a colleague go ahead and ask other colleagues how to solve something or improve a procedure. There are still translators who can't be bothered with formatting issues in Word, and the clients (i.e. the end users of the translations) pay the price. ▲ Collapse | | |
There is anorher, very simple way yo convert a column into simple text. Copy the column, open your email client (like Thunderbird), click on New Message, right click in the text field and select Copy without formatting. You can then copy the text into any document. | | | Pages in topic: [1 2] > | To report site rules violations or get help, contact a site moderator: You can also contact site staff by submitting a support request » Help! Convert a text in a column into a normal text (Word) CafeTran Espresso | You've never met a CAT tool this clever!
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